SCBWI

Society of
Children's Book Writers
and Illustrators

Arkansas SCBWI Conference 2019 Policies

Fees

Deadlines

Manuscript
Consultations

Portfolio
Consultations

Pitch
Guidelines

Saturday
Lunch

Friday Night
Dinner

Portfolio &
Writing
Display

Fees:
Registration Fee – SCBWI Member – Available at the door
Registration Fee – Non-SCBWI Member – Available at the door
Registration Fee – Non-SCBWI Member, Student (with ID) – Available at the door
Manuscript consultation (SCBWI Members) – No longer available (Sold Out)
Portfolio consultation (SCBWI Members) – Available at the door (if space remaining)
Pitch Session – Available at the door (if space remaining)

Refunds:
No refunds after June 5 (partial refunds only prior to this date). No refunds for manuscript or portfolio consultations and pitches (if assigned an appointment).

Check Payments:
Make checks payable to Arkansas SCBWI. Mail to Arkansas SCBWI, P.O. Box 94109, North Little Rock, AR 72190.

Deadlines:
Manuscript Consultation: Register & Pay by May 15
–Email manuscripts by May 15
Pitch Session: Register & Pay by May 15
–Email pitch summary by May 15
Portfolio Consultation: Register & Pay by May 15
–Bring portfolio to conference (do not mail portfolio in advance)
No Refunds After June 5
(Pre) Registration, payment by check, ends June 5
(Pre) Registration, online credit card payment (PayPal), ends June 15

Friday Night Dinner (included in registration fee)

Saturday Lunch (included in registration fee)

NOTE on Consultations & Pitches: Attendees may sign up for one consultation and one pitch. If space is available, attendees may sign up for additional consultations. If you are interested in an additional spot, email arkansas@scbwi.org to add your name to the waiting list. For manuscript consultations, you must be prepared to email the second manuscript on May 15 and mail a check for the additional fee. Some additional consultations may be on Friday night (will be confirmed in advance).

Manuscript Consultations (optional, Saturday Only):
SCBWI members who preregister and prepay can pay a fee for a 15-minute consultation with one of the conference faculty. Manuscripts are sent in advance (May 15).

For manuscripts, register, pay fee, and send a manuscript that adheres to the manuscript guidelines below. All manuscript consultation are on Saturday.

Consultation times will be posted in your registration packet. Conference faculty will conduct consultations. There is no guarantee of a specific professional. Manuscripts will be matched with the most appropriate faculty available. Requests can be made in some circumstances. Space is limited. No refunds (if assigned an appointment), and no exceptions to the rules.

Please follow these rules carefully for manuscripts:
Send a fiction or nonfiction manuscript of a picture book, short story, set of poems, or chapters, with a maximum of 15 pages. You may send a 1-page query/cover letter with your manuscript pages. For novels, you may include a synopsis of up to 2 pages. Submissions over 15 pages will have only the first 15 included (15 pages plus 1-page letter). Several short manuscripts MAY NOT be combined to reach the total number of pages. All pages should be properly formatted (see SCBWI’s “From Keyboard to Printed Page“). Mss will be returned during consultations.

Send manuscripts to: arkansas@scbwi.org

May 15 is the deadline to sign-up for manuscript consultations if spots are available. Manuscripts must be sent by May 15.

Art Portfolio Consultations (optional, Saturday only):
SCBWI members who preregister and prepay can pay a fee for a 15-minute consultation with one of the conference faculty. Portfolios are brought to the conference with the artist (not sent in advance). All portfolio consultations are on Saturday.

For art, register, send fee only, and bring portfolio to the conference. DO NOT mail your portfolio. Include a range that shows your best work.

Consultation times will be posted at registration. Conference faculty will conduct consultations. There is no guarantee of a specific professional. Artists will be matched with the most appropriate faculty available. Requests can be made in some circumstances. Space is limited. No refunds (if assigned an appointment), and no exceptions to the rules.

May 15 is the deadline to sign-up for portfolio consultations if spots are available. Bring portfolios to Conference on June 22.

Pitch Sessions (optional, Friday night only):
Preregistered, prepaid attendees can pay a fee for a 10-minute informal pitch session with an editor or agent. All pitch sessions are on Friday night.

For pitch, send fee and 1-2 sentence summary of projects you wish to pitch by May 15 to the address below. If you do not submit a summary of projects, you may not be matched properly for your pitch.

Email pitch summaries to: arkansas@scbwi.org

Pitch times will be posted in your registration packet. Conference faculty conducts pitches. There is no guarantee of a specific publishing professional. Pitch projects (based on submitted summary) will be matched with the most appropriate faculty available. Requests can be made in some circumstances.

NOTE: If signing up for both a pitch and consultation, you will not be assigned the same professional (so keep this in mind). Space is limited. No refunds (if assigned an appointment), and no exceptions to the rules.

Remaining pitch times will be offered first to SCBWI members – at registration you must submit summary and pay fee. You may bring a writing sample of 1-2 pages to your session. Check our pitch page for advice on how to pitch your work.

Portfolio & Writing Display (conference)
SCBWI illustrators may display a small portfolio with pieces limited to max size 8.5″ x 11″. Do not bring oversized portfolios, as space is very limited. Bring business or post cards with your contact information. Bring copies, NOT originals.

SCBWI writers may bring copies of recently published books or magazines.

Arkansas SCBWI does not take responsibility for the security of items at the conference. Space is very limited for displays. Displays are for promotion only and not for sales.